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Best practices for large-scale employee training and development

Learn how to scale awesome employee learning at your organization, and how Kahoot!’s newest features can help.

Boosting knowledge through onboarding, upskilling, and reskilling staff is key to staying ahead of the curve in today’s competitive environment. Yet, successful employee training, especially at a large scale, can be complex. In addition to having an increased number of trainees and trainers, leaders often need many training topics to be covered and several learning tools to be used, all with limited resources! This is not to mention the most important and complex thing of all: delivering employee training that engages everyone and is actually effective. 


Here are 4 Kahoot! pro tips to simplify large-scale employee training. Keep these in mind to deliver awesome AND impactful learning experiences to tens of thousands of employees more efficiently.


1. Embrace an ecosystem of best-in-class tools.

The lines between learning, HR, and communications technology are blurring and integrations becoming a must amongst best-in-class tools. For smoother, simplified, and more capable operations, find ways to combine your training solutions where possible to accomplish even more! Creating a more integrated learning ecosystem means a better experience for both employees and trainers. Indeed, with all your learning data in one place, it’s easier to measure training effectiveness, identify employee knowledge gaps and be ready to tackle them head-on!

The data collected from Kahoot!’s gamified training is all underpinned by the player identifier feature, which allows you to identify every learner by their email address, whether or not they have a Kahoot! account. With our new Reports API, you can automatically export data from every Kahoot! session within your organization! 

Add your Kahoot! data into:

  • A business intelligence tool to create leaderboards that combine data from Kahoot! with your own proprietary data (found in your HR system for instance), to be able to segment leaderboards by department or location, for example.

Employee training leaderboard with data from Kahoot! tournament

  • A Learning Management System or other learning ‘system of record’.

Beyond easier learning data management, more integration and increased access to learning content can also help cultivate a culture of learning at your organization. Add learning experiences within more of your employee’s day-to-day by embedding them within their work tools! It’s now super simple to embed self-paced kahoots within your internal web pages, such as your intranet or LMS (learning management system). With gamified training, delivered through Kahoot!, time spent on-site is likely to increase! Win-win.

Embeddable kahoots into internal webpage like HR system


2. Build dynamic and engaging employee learning journeys.

Make your knowledge-sharing efforts more effective with interactivity, and variation in your large-scale employee training! Long sessions followed by comprehension tests can be difficult for trainers to plan and deliver at a large scale, and for any employee to feel energized to complete. Instead, opt for building more engaging learning journeys!

4 ways to make employee training impactful and exciting:

  • Include multiple learning content formats.
  • Vary between delivering live and asynchronous training.
  • Involve everyone with interactive questions.
  • Add stand-out visuals that wow your audience.

You can do all of this within the same learning journey (and it doesn’t have to happen on the same day or week). Kahoot! courses are a form of structured, yet awesome training where you can link a series of modules into a single learning path. Include third-party content to engage participants in a variety of learning scenarios, with options for trainees to complete as an assigned “self-paced challenge” in their own time, or as a live session in a group setting.

Kahoot! course including video

And now, Kahoot! courses keep leveling up! You can mix live kahoots, with self-paced kahoots, and other content formats like PDFs, images, and now even videos!

Top tip:
Check out the Kahoot! reports section to see an automatically generated summary of the data from all modules within a course.  


3. Customize employee training to stay true to your brand.

Don’t forget about the general look and feel to truly elevate employee training to the enterprise level.
Seek flexibility and customization options to make your learning content shine, and the employee learning experience one to remember!

The best employee training experiences can help you reflect your brand identity. Consider changing colors and background, and adding your logo for employee training your colleagues relate to and feel more inspired by. With custom, premade Kahoot! themes, you can also ensure consistency, and even impress all members of the extended enterprise including partners, and clients who may take a peak at the team training you’re delivering.

Customize your training to engage trainees every step of the way, even beyond themes. For instance, consider your brand’s tone of voice while creating slides and adding interactive questions in between. And, add visuals that are as professional or casual as desired while still keeping in mind the brand you represent and the employee training topic at hand. Within Kahoot!, you can search and find diverse libraries of images, GIFs, and stickers and embed videos from Youtube and Vimeo to make your learning content come to life, your way.


4. Enable self-paced learning for employees.

Employee training at scale, up to 10,000 people are able to participate now

Learning through live training sessions can be awesome, especially when it happens through interactive, gamified sessions! However, when you are trying to schedule a session (remote or in-person) for hundreds to thousands of people, logistics can be an issue.

Self-paced learning is often sought after for the scalability and flexibility it allows trainers and trainees especially when it comes to large-scale employee training! In fact, Scotiabank has seen success in helping staff master the latest product information with self-paced training.

It can be as simple as sending a link to a kahoot via your communication platform of choice, be it Actimo, Slack, email, etc., or for the best experience, leverage your organization’s existing user groups using our Microsoft Teams integration which posts reminders into Teams channels to increase completion rates, and the final podium when the kahoot session ends.

Assign kahoots to the desired segment of people (now you can assign these to 10,000 people at a time!) from the Kahoot! platform itself. These could be single kahoots, but you can also assign entire courses (that could include a mix of live or self-paced kahoots, PDFs, readings, and now videos) to be completed at employees’ convenience. It’s efficiency, employee learning, and engagement– delivered!

The world’s top brands are boosting knowledge and performance by successfully delivering awesome large-scale employee training. And you could be on your way to doing the same.


Looking for an awesome tool to train employees at scale?

Kahoot! 360 Spirit Premium is our flagship plan for training used by Learning & Development teams around the world. It includes the Reports API, embeddable kahoots, customization, and the 10,000 participant limit features mentioned in this article.